About ASRC

The Annual Student Research Conference (ASRC) at Chulabhorn International College of Medicine (CICM), Thammasat University, provides a platform for students to showcase their research, exchange scientific knowledge, and engage in academic discussions with fellow students, researchers, and healthcare professionals.

ASRC aims to foster a culture of research, critical thinking, and interdisciplinary collaboration among students. Through research presentations and constructive feedback from academic reviewers, participants will have the opportunity to strengthen their scientific communication skills, gain valuable insights into their research, and contribute to the advancement of medical and health sciences.

This conference welcomes student researchers who are passionate about exploring scientific questions, developing innovative ideas, and applying evidence-based approaches to healthcare and related fields.

Conference objectives

ASRC aims to:

• Provide a platform for students to present their research findings and academic work.
• Encourage scientific inquiry, innovation, and critical thinking.
• Promote collaboration and knowledge exchange among students from different academic backgrounds.
• Develop participants’ research communication and presentation skills.
• Recognize outstanding student research and academic achievement.

Research presentation formats

Participants may present their research through the following formats, subject to acceptance and the conference committee’s allocation.

Oral presentation: Participants deliver a structured presentation of their research to an audience and a panel of judges, followed by a question-and-answer session.

Poster presentation: Participants communicate their research through a visual poster, explaining their study and discussing their findings with judges and conference attendees.

The final presentation formats, technical requirements, and judging arrangements will be confirmed by the ASRC organizing committee.

Eligibility criteria

Participants must meet the following eligibility requirements:

1. Student status: Applicants must be currently enrolled students at an eligible educational institution. The eligible academic levels and institutions will be specified by the organizing committee.
2. Research contribution: The presenting author must have made a meaningful contribution to the submitted research, such as study design, data collection, data analysis, interpretation, or manuscript preparation.
3. Originality: Submitted work must represent legitimate academic research. All sources must be appropriately acknowledged, and plagiarism is strictly prohibited.
4. Research integrity: Researchers are responsible for ensuring that research involving human participants, animals, or identifiable personal data complies with applicable legal and ethical requirements and for obtaining any required institutional or ethics approvals or exemptions.
5. Presentation responsibility: Each accepted submission must have a designated presenting author who is responsible for delivering the presentation and answering questions. How the presenting author is confirmed will be announced to accepted participants.
6. Submission compliance: Participants must submit all required materials within the designated deadlines and follow the official conference guidelines.

Collaborative research involving multiple authors or institutions may be accepted, provided that all contributors are appropriately acknowledged and the presenting author’s contribution can be identified.

The organizing committee reserves the right to verify eligibility and request supporting documentation where necessary.

Research categories

ASRC encourages submissions across medical, biomedical, and health-related disciplines. Participants should select the category that most closely represents the main focus of their research.

1. Basic Medical and Biomedical Sciences: Research investigating fundamental biological processes, disease mechanisms, or the scientific basis of health and disease. Examples include:
   • Molecular and cellular biology
   • Biochemistry and physiology
   • Genetics and molecular medicine
   • Pharmacology and experimental disease models
2. Clinical and Translational Research: Research investigating the prevention, diagnosis, management, or treatment of disease, including studies that translate scientific discoveries into clinical applications. Examples include:
   • Clinical investigations
   • Diagnostic methods and therapeutic interventions
   • Patient outcomes and clinical practice
   • Translational and experimental medicine
3. Public Health and Epidemiology: Research examining health outcomes, disease distribution, risk factors, and interventions affecting individuals and populations. Examples include:
   • Epidemiological studies
   • Disease prevention and health promotion
   • Community health and health behaviour
   • Environmental health and healthcare access
4. Medical Education and Health Professions Education: Research exploring teaching, learning, assessment, and professional development in medicine and other health-related disciplines. Examples include:
   • Medical student learning experiences
   • Teaching and assessment methods
   • Simulation-based education
   • Student well-being and professional development
5. Systematic Reviews and Evidence Synthesis: Research that systematically evaluates existing literature to answer a defined scientific or clinical question. Examples include:
   • Systematic reviews
   • Meta-analyses
   • Evidence synthesis for clinical practice
   • Reviews of healthcare interventions
6. Medical Innovation and Emerging Technologies: Research investigating technological advances and innovative approaches to improve healthcare and scientific practice. Examples include:
   • Artificial intelligence in medicine
   • Digital health and telemedicine
   • Medical devices and diagnostic technologies
   • Computational biology and biomedical innovation

Research that does not fit neatly into these categories may be considered at the discretion of the organizing committee.

General requirements

All participants must submit an abstract describing their research before preparing their final conference presentation.

Abstracts should clearly communicate the research question, objectives, methodology, principal findings, and significance of the study. Submissions will be evaluated based on scientific quality, originality, relevance, clarity, and overall academic merit.

Participants must ensure that their abstracts are accurate, concise, and written in accordance with the requirements below.

Abstract structure

Abstracts should include the following components:

1. Title: A concise and informative title that accurately reflects the research.
2. Author information: Full names of all authors in publication order, each with their institutional affiliation. The person who submits the abstract is the corresponding author (the contact for correspondence about the submission). The presenting author delivers the presentation and answers questions; the two roles may be held by the same person.
3. Background/Introduction: An overview of the research problem and its scientific or clinical significance.
4. Objectives: A clear statement of the research question or aims.
5. Methods: A description of the study design, materials, participants or data sources, and analytical methods, as applicable.
6. Results: The principal findings of the study, including relevant quantitative or qualitative results where available.
7. Conclusion: A summary of the main findings and their implications.
8. Keywords: Relevant terms that describe the main topics of the research.

For research formats that require a different structure, such as systematic reviews or case-based studies, participants should follow any additional instructions issued by the organizing committee.

Formatting requirements

Abstracts are written directly in the online editor; no template or file upload is required. Italics, bold, underline, and sub/superscript formatting are available, and drafts save automatically. Submissions that exceed the word limit or omit required information cannot be submitted, and abstracts that do not follow the guidelines may be returned for correction or rejected.

Using the online editor

• Authors: Add each author in publication order with their full name and affiliation. You are automatically the corresponding author as the uploader. Faculty advisors may be included in the author list and optionally marked using the faculty advisor checkbox.
• Affiliations: Choose each author’s affiliation (department, faculty, university or office, district, province, and country) from the shared list. If an affiliation is missing, add it from the selector and the organizing committee will verify it.
• Research category: Choose the research category that most closely represents the main focus of your research, or select “Other” and describe it.
• Supporting files: You may optionally attach up to five supporting files (20 MB each) to your abstract.
• Declaration: Before submitting, confirm that the listed authors, affiliations, and abstract are accurate and that all listed authors have approved the submission.

Abstract review criteria

Abstracts will be reviewed by the designated academic reviewers or judging panel. The following criteria are recommended for assessment:

• Scientific quality: Appropriateness and rigour of the research design and methodology.
• Originality: Novelty of the research question, approach, or findings.
• Significance: Potential contribution to medical knowledge, healthcare, or related scientific fields.
• Clarity: Logical organization, readability, and accuracy of the abstract.
• Validity of findings: Appropriate interpretation of results and conclusions in relation to the methods and data presented.

Acceptance decisions and assigned presentation formats are sent to the corresponding author by email and shown on the abstract’s status in My abstracts.

Research ethics and academic integrity

All participants are expected to maintain high standards of academic integrity.

• Plagiarism, fabrication, falsification, and misrepresentation of research findings are prohibited.
• All references, published materials, and contributions from other researchers must be appropriately acknowledged.
• Researchers are responsible for ensuring that research involving human participants or animals complies with applicable laws, ethical standards, and institutional requirements, including obtaining any required ethics approvals or exemptions.
• Patient confidentiality must be protected, and identifiable information must not be disclosed without appropriate authorization.
• Authors must accurately declare their contributions and disclose relevant conflicts of interest where required.

Submissions that violate academic integrity or research ethics requirements may be disqualified.

Presentation format

Accepted participants assigned to the oral presentation category will present their research to an audience and a panel of judges.

Presentations should provide a clear, structured overview of the research and demonstrate the presenter’s understanding of the scientific rationale, methodology, findings, and implications of the study.

Presentation structure

Participants are encouraged to organize their slides as follows:

1. Title slide: Research title, author names beneath the title, and institutional affiliations.
2. Background: Introduction to the research problem and its significance.
3. Objectives: Research question, aims, or hypotheses.
4. Methods: Study design, procedures, data collection, and analytical methods.
5. Results: Main findings supported by appropriate tables, figures, or graphs.
6. Discussion: Interpretation of findings in relation to the research question and existing evidence.
7. Conclusion: Main takeaways, implications, and recommendations, where appropriate.
8. References and acknowledgements: Relevant sources and recognition of contributors or supporting institutions.

The presentation should prioritize the most important findings rather than reproduce the entire research paper.

Technical requirements

• Presentation materials must be submitted in the file format specified by the organizing committee.
• Participants should use a consistent and professional slide design.
• Text should be readable, and figures, tables, and images should be clearly labelled.
• All external sources and adapted figures must be appropriately cited.
• Patient information and confidential research data must not be disclosed.
• Participants should ensure that their slides are compatible with the equipment or online platform provided.

Presentation day procedures

1. Check the official schedule for the assigned session, presentation room, and presentation order.
2. Arrive at the designated venue or join the online session before the scheduled presentation (required preparation time to be announced).
3. Upload or test presentation materials according to the instructions provided by the organizing committee.
4. Remain present throughout the assigned session unless otherwise instructed.
5. Deliver the presentation within the allocated time.
6. Answer questions from the judges clearly, professionally, and accurately.

Participants presenting online must ensure a stable internet connection, functioning audio and video equipment, and a suitable environment.

Judging criteria

Oral presentations may be evaluated according to the following criteria:

• Scientific content and research quality
• Organization and clarity of the presentation
• Interpretation of results and understanding of the research
• Visual quality and effective use of supporting materials
• Communication skills and time management
• Ability to respond to questions and engage in scientific discussion

The final scoring criteria and weighting will be announced by the organizing committee.

General requirements

Poster presentations allow participants to communicate their research through a concise and visually organized display. Posters should enable readers to understand the research question, methods, main findings, and conclusions without requiring them to read a full research paper.

Participants must follow the official poster specifications and submit their final poster before the designated deadline.

Poster content

A research poster should generally include:

1. Title and authors: Research title, author names beneath the title, and institutional affiliations.
2. Background: Brief explanation of the research problem and its significance.
3. Objectives: Main research question or study aims.
4. Methods: Essential details of the study design and methodology.
5. Results: Principal findings presented using concise text, graphs, tables, or figures.
6. Discussion: Interpretation and relevance of the findings.
7. Conclusion: Key messages and potential implications.
8. References and acknowledgements: Essential citations and recognition of contributors, where applicable.

Participants should prioritize visual clarity, concise wording, and logical information flow. Unnecessary text and excessive decorative elements should be avoided.

Poster formatting and technical requirements

Participants must use the official poster template if one is provided. All text, figures, and tables should remain legible at the intended display size.

Poster presentation session

During the assigned poster session, participants should:

1. Display or upload their posters according to the instructions provided.
2. Arrive at the designated location or online session before the scheduled start time.
3. Prepare a brief explanation of the research, highlighting the objectives, methods, key findings, and conclusions.
4. Remain available during the designated judging period.
5. Respond to questions from judges and attendees.
6. Ensure that all displayed materials are accurate, professional, and compliant with research ethics requirements.

Judging criteria

Posters may be evaluated based on:

• Scientific quality and significance of the research
• Organization and logical presentation of information
• Visual design, readability, and effective use of figures
• Clarity of the presenter’s explanation
• Understanding of the research and interpretation of results
• Ability to answer questions and engage in discussion

The official scoring criteria and award arrangements will be communicated before the conference.

Submission process

Participants should complete the following steps to enter the ASRC research competition.

1. Prepare your abstract: Review the eligibility requirements and research categories, and prepare your abstract according to the official formatting guidelines.
2. Submit your abstract: Complete and submit your abstract using the online editor on the ASRC website before the deadline.
3. Await the review outcome: The academic committee will evaluate submitted abstracts. You will be notified of the outcome and your assigned presentation format by email and on your abstract’s status page.
4. Confirm participation: Accepted participants must confirm their participation by the specified deadline and complete any additional registration requirements. How to confirm will be announced.
5. Prepare your presentation: Prepare your oral presentation or poster according to the relevant technical and academic guidelines.
6. Submit your final materials: Submit your final presentation materials before the deadline. Participants should verify that their files are complete, correctly formatted, and accessible. Submission instructions will be announced.
7. Attend the conference: Check the final programme, presentation schedule, venue or online access instructions, and any additional announcements from the organizing committee.

Important dates

The latest dates are also listed under key dates on the home page.

Important: All deadlines will follow Thailand local time (ICT/GMT+7), unless otherwise specified. Participants are responsible for submitting all materials before the applicable deadlines.

Late submissions and requests for changes after the deadline will be handled according to the policies established by the organizing committee.

Submission checklist

Before submitting, participants should ensure that they have:

• Confirmed that they meet the eligibility requirements.
• Selected the appropriate research category.
• Prepared the abstract using the required structure and word limit.
• Checked spelling, grammar, references, and author information.
• Confirmed that all co-authors are correctly acknowledged.
• Ensured that the work complies with research ethics and academic integrity requirements.
• Confirmed the declaration on the review & submit step.
• Submitted the abstract using the online editor on the ASRC website.
• Saved a copy of the submitted materials for their records.

Who can participate in ASRC?

ASRC is intended for eligible student researchers. Specific requirements regarding academic level, institutional affiliation, and eligibility will be announced by the organizing committee. Participants should review the eligibility criteria before submitting their abstracts.

Can students from different institutions collaborate on a research project?

Collaborative research may be accepted, subject to the conference’s eligibility requirements. All authors and their institutional affiliations must be appropriately acknowledged, and the presenting author must satisfy the relevant eligibility criteria.

Can I submit research that has already been published or presented at another conference?

The ASRC policy on prior publication and presentation is to be announced. Participants should disclose previous publication or presentation where requested and must not misrepresent previously published work as new research.

Can I submit more than one abstract?

Yes. There is no limit on the number of abstracts you can submit.

Can I make changes to my abstract after submission?

You can edit a draft as often as you like until you submit it. Once submitted, an abstract is locked unless the committee requests a revision, in which case you can edit and resubmit it. Please review all information carefully before submitting, and contact the organizing committee promptly if a correction is necessary.

How will I know whether my abstract has been accepted?

The organizing committee will send review outcomes by email to the corresponding author, and the outcome will also appear on the abstract’s status in My abstracts. Please monitor your registered email account and check your spam or junk folder regularly.

Will I be able to choose between an oral and poster presentation?

No. The submission form does not ask for a preferred format. The presentation format is assigned by the organizing committee based on the conference structure and review outcome.

What should I do if my abstract is accepted?

Accepted participants should confirm their participation by the specified deadline, prepare the required presentation materials, submit the final files on time, and review the conference programme for their assigned session.

What happens if I miss a submission deadline?

Late submissions may not be accepted. Participants should follow the published deadlines and contact the organizing committee as early as possible if they encounter a technical problem or an exceptional circumstance.

Are there any specific research ethics requirements?

Yes. Participants must ensure that their research complies with applicable laws, ethical standards, institutional requirements, and data protection obligations. Where required, approval or exemption documentation must be obtained and provided if requested.

How will research presentations be evaluated?

Presentations will be assessed by the designated judging panel according to the official criteria for each format. Evaluation may consider research quality, originality, clarity, presentation skills, interpretation of findings, and responses to questions.

Who should I contact if I have further questions?

For questions regarding eligibility, abstract submission, presentation requirements, or conference arrangements, please contact the ASRC organizing committee through the official communication channels below.

• Official email: smomedcicm+asrc@gmail.com
• Official website and submission platform: This website (contact page)
• Official social media page: To be announced

All participants are responsible for reviewing the latest official ASRC Academic Guidelines and complying with the requirements established by the organizing committee. Any updates to submission procedures, eligibility criteria, presentation formats, or deadlines will be communicated through the official conference channels.

We look forward to welcoming student researchers to ASRC and providing an engaging platform for academic exchange, scientific discovery, and collaboration in medical and health sciences.

ASRC Organizing Committee
Chulabhorn International College of Medicine (CICM)
Thammasat University